Businesses will say that they are paperless. But in reality, no company is 100% paperless because it’s an integral part of the documentation that we can never live without. Furthermore, handling paperwork for your clients is essential to keep track of your transactions. That’s why printing machines are a need for every business, big or small. So if you’re searching for Business Print Services, then Altek can provide you with the best Xerox® brands. Furthermore, let’s understand the top reasons why you need your very own printing machine in your office right here.
Your Customers Aren’t Paperless
As mentioned in the introduction, not all businesses are paperless. The same goes for your customers. Even though you’re trying to practice paperless within your company, that doesn’t mean your customers are on board with you. You have to consider that your business structure is different from others, which is why you must get yourself ready and provide physical copies to your investors, clients, and customers. For instance, your clients are asking for invoices. You can’t simply send them a PDF copy if they’re using a traditional form of bookkeeping. It just wouldn’t work.
Hard Copies Can Survive Tech Issues
Another con of going paperless is that you won’t ever see if a tech issue will happen and affect your system. That could mean losing all your important data, especially if you don’t have any backup. That’s why you have to at least have one hard copy as a backup for all your documents. For instance, you face a hacking issue, and your computer crashes unexpectedly. So you need to have hardcopies for all the critical data that your company has. That stays true for all documents that you can never afford to lose.
No Limitations for Your Business
Another reason why a business needs a printer is so you can reach more people and market yourself effectively. Going paperless will get you nowhere. However, what you can do is limit your usage of it. But you don’t want to limit your ability to market your products and services. That’s because going paperless will mean your marketing is only limited to the internet. You can’t give out flyers, give coupons, or any other reading materials that your customers can read to know more about your company. Overall, it’s not a smart move for your company if you go completely paperless, especially in this day and age.